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Estimating and Project Coordinator

Technical Concrete Solutions Ltd. is leading the way in infrastructure service and innovative scaffolding and forming/shoring solutions. We have built our business on high standards of safety and a true quality service.

We are currently seeking an Estimating and Project Coordinator with a structural/civil background to join our team that is willing to learn and grow with the company in our temporary structures/ scaffolding division.

This role manages all aspects of the construction process to ensure compliance with approved drawings, specifications, building codes/regulations, OH&S Standards, ISO 9001:2015 Quality Standards and Technical Concrete Solutions guidelines.

What you will be doing:

  • Discuss the scope of new projects and drawings/designs with Sales, Management and Designer
  • Prepare and identify work to be estimated by gathering proposals, blueprints, specifications, and related documents.
  • Review contractor bid packages
  • Estimate and price jobs with a high level of project coordination within set deadlines
  • Calculations and technical data analysis
  • Assist with risk management planning i.e., based on past experiences and lessons learned
  • Compute costs by analyzing labor, material, and time requirements.
  • Resolve discrepancies by collecting and analyzing information
  • Design drawing review, markup, and coordinate with Design
  • Liaison with engineer and sales, schedule site visits and lookahead meetings
  • Attend sales meetings for scope clarification and communicate any changes to appropriate parties
  • Generate AutoCAD drawings as needed
  • Preparing material take-offs with corresponding drawings’ specifications and estimating
  • Resource for project managers and sales representatives as the project progresses
  • Coordinate and facilitate with external suppliers
  • Ensure site conditions and restrictions are met along with any safety protocols
  • Maintain and timely records of all project related activities in accordance with ISO processes for record collection and document control
  • Other duties as required

What you will bring along:

  • 2-3 years previous experience in the construction or formwork industry
  • Knowledge of all relevant codes: OHSA, OBC, Toronto Municipality Guides,
  • Basic design standards
  • Proficiency in AutoCAD
  • Advanced knowledge in Microsoft Excel
  • Able to work within deadlines
  • High level of organization
  • Pro-active thinking and planning
  • Knowledge of Avontus/Quantify is an asset


To perform the job successfully, an individual should demonstrate the following competencies

  • Technical skills: Strives to continuously build knowledge and skills; shares expertise with other.
  • Problem Solving: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully, develops alternative solutions.
  • Strategic thinking: Understands organization strengths and weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.
  • Ethical: Treats people with respect; supports organizations goals and value.
  • Cost Conscious: Contributes to profits and revenue; conserves organizational resources
  • Planning and Organization: Prioritizes and plans work activities; sets goals and objectives. Professionalism follows through on commitments. Self disciplined and comfortable with a remote working environment
  • Teamwork: Balances team and individual responsibility; exhibits objectivity and openness to other views; gives and welcomes feedback; develops realistic plans.
  • Time managementwith an ability to meet deadlines

Additional Information

Benefits and health coverage

Job Location: Newmarket, Ontario, Canada

Position Type: Full-Time/Regular

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Manufacturing, Engineering, General Labour

Job ID: TCS#040122
Location: Newmarket, Ontario

Open positions for all roles. Send us your CV today.

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Customer Service and AR Specialist

The Customer Service and AR Specialist position is expected to diligently assure timely and accurate invoicing, collection of monies due to the company and monitor all active accounts. The specialist focuses on Customer Service, Progress Draws and accurate reporting to management.


Essential Responsibilities and duties include the following. “Other duties may be assigned”

  • Manage and complete monthly Progress Draws/Billings including collections, Site Change Orders and communication related to the draws.
  • Create daily and weekly invoices in Avontus-Quantify and send to customers and ensuring they are accurately logged and inputted into the accounting database – Jonas Construction Software
  • Review Contracts, Purchase Orders and Quotes – forward for signature as needed
  • Follow the process for closing jobs ensuring all monies due are received
  • Make collections calls to customers for overdue payments and follow up as needed while maintaining a log of information and comments gathered during the calls
  • Meet monthly with Management to review overdue accounts by reviewing the call log comments and information and formulating action plans
  • Scan, save, and file to keep accurate records following processes and naming conventions
  • Assist in month end tasks ensuing all invoices for the month are completed and creating the Accrual Report
  • Aid sales and project managers in coordinating with office and providing customer service so that all proper documentation regarding active and non-active sites is readily available and filed properly
  • Post Cash Receipts accurately in Jonas Construction Software
  • Work collaboratively with billing clerk to maintain AR processes, create initiatives and drive continuous improvement

Supervisory Responsibilities:

This position oversees the activities pertaining to the company and its clients with regards to all accounts receivables of the company and does so in accordance with the organization’s policies and applicable laws. Responsibilities such as maintaining correct and up to date records on all client accounts along with producing and communicating to clients, weekly customer reports along with planning, addressing complaints and resolving problems are required.



To perform the job successfully, an individual should demonstrate the following competencies

Technical skills –       Strives to continuously build knowledge and skills, shares expertise with other.


Problem Solving –    Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully; develops alternative solutions.

Strategic thinking –   Understands organization strengths & weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.

Ethics –                       Treats people with respect; supports organizations goals and value.

Cost Consciousness – Contributes to profits and revenue, conserves organizational resources


Planning / organizing – Prioritizes and plans work activities; sets goals and objectives.    Professionalism follows through on commitments.


Teamwork –                Balances team and individual responsibility; Exhibits objectively and openness to other’s views; gives and welcomes feedback; organizes or schedules other people and their tasks; Develops realistic plans.



Education and /or Experience

  • Business or Accounting Diploma or 3 years’ experience as an Accounts Receivable Coordinator

Language skills

  • Ability to write reports, internal company correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers.

Computer skills

  • Knowledge of company ERP software, excel spreadsheets software, MS Word, Jonas Construction accounting software and Avontus Software

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

  • The employee is frequently required to walk and sit. The employee is occasionally required to stand for long periods of time.

Work Environment

The employee is occasionally exposed to outside weather conditions, extreme cold and extreme heat. Encounters typical work conditions at a construction site such as dangerous, slippery, uneven walking surfaces, mud, ice, concrete, scaffold, steps, etc.

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